Charter and Ordinance Requirements

Charter Requirements:

All bids (as required by Charter) are published in the City's official newspaper, and sections governing purchases at Chapter XIII, Sections 13.1, 13.2, 13.3 and 13.4.

Purchasing Ordinance (Chapter 39-Purchasing) 

The Purchasing Ordinance was adopted in 2014 with the purpose of establishing the standards to be utilized by all city departments when purchasing of goods or acquiring services.  These standards provide for the efficient operation of the city and involve exercising responsible stewardship of city funds and promote the welfare of the public.

Formal Written Quotes

  • Formal written requests for quotes (RFQs) shall be sought from a minimum of three vendors when the acquisition cost of a single item or purchase shall equal or exceed $3,000.00 but less than the bid threshold ($6,000).

Bidding thresholds:

  • Purchases of materials, tools etc. $6,000.00
  • Contracts for Public works or Improvements $30,000.00

Contract approval threshold:

  • Proposed contract for any public work or improvement or for any purchase of a material or other good, the cost of which shall exceed $6,000.00, shall be entered into unless the same has been approved by a majority of the city council elect.